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Convert Microsoft Outlook Emails to PDF
Using Microsoft Outlook2007/2010/2013
In Microsoft Outlook2007/2010/2013, Nitro appears as a tab in the Outlook ribbon, allowing you to
quickly create PDF files and change your conversions settings with just a few clicks.
To convert a single Email to PDF:
1. In Outlook,double-click the Email you need to convert to PDF
2. Click the Nitro Pro 9 tab, and then click Create PDF
3. Choose a location on your hard drive to save the new PDF file, and then click Save
NOTE: To create an archival standard PDF file, tick the Comply With PDF/A-1b checkbox in the
Creation panel
To convert a single Email to a secure PDF:
1. In Outlook,double-click the Email you need to convert to PDF
2. Click the Nitro Pro 9 tab, and then select the Apply Security checkbox
3. Click Create PDF, the Create Secure PDF dialog appears
4. Choose your desired security options and then click Create
5. Choose a location on your hard drive to save the new PDF files, and then click Save
To convert a multiple Emails to PDF:
1. In your Outlook inbox, hold down the Ctrl key and click to select the emails you need to convert to
PDF
2. Click the Nitro Pro 9 tab, and then click From Selected Email(s)
3. Choose a location on your hard drive to save the new PDF files, and then click Ok
To convert an entire folder to PDF:
1. In your Outlook inbox, click once to select the folder that contains the Emails you need to convert
to PDF
2. Click the Nitro Pro 9 tab, and then click From Selected Folder(s)
3. Choose a location on your hard drive to save the new PDF files, and then click Ok
To change your PDF conversion settings:
1. Click the Nitro Pro 9 tab, and then click Settings
2. Click the Settings tab, and select any from the following options:
l Prompt for filename: specify a name for the PDF file before creation
l Open PDF file after creation: automatically open the PDF file in the default viewer after cre-
ation
l Convert document summary: copy Email metadata to PDF document properties
l Make PDF/A compliant: create a PDF files that complies with PDF/A-1b archival standard
l Tagged PDF: tag PDF file for screen readers to detect sentences and phrases even after
reflow occurs
Nitro Pro 9 - User Guide
- Nitro Pro 9 1
- In this User Guide 2
- Welcome to Nitro Pro 9 17
- A Tour of Nitro Pro 9 19
- Ribbon shortcuts 22
- Software Activation 23
- Tasks and tools 26
- View and navigate a PDF file 27
- Open a PDF file 28
- Change the page view 29
- To rotate the page view: 30
- Adjust the zoom level 31
- Page through the document 32
- Navigation Panes 33
- The Signatures Pane 34
- The Layers Pane 34
- Comments Pane 36
- Attachments Pane 37
- Output Pane 38
- Search and find text 39
- To revert to the normal view: 40
- Preview your PDF files 41
- Nitro Web Browser Plugin 43
- To Configure Google Chrome 44
- To Configure Mozilla Firefox 44
- Create a PDF file 47
- Print to Nitro PDF Creator 9 48
- To create a PDF document: 49
- Custom PDF creation settings 49
- Create a PDF/A file 51
- Integrated PDF creation 54
- Save a PDF document 55
- Nitro PDF Creator 9 57
- PDF Properties 58
- PDF Security 59
- Office Applications 60
- Using Microsoft Word 2003 63
- Using Microsoft Excel 2003 64
- To create a PDF: 65
- To create a secure PDF: 65
- Scanning and OCR 68
- Create PDF from Scanner 69
- Additional Options 70
- OCR Preferences 72
- OCR an existing PDF 74
- Troubleshoot OCR 75
- Review and comment 76
- Share PDF files 77
- To view your documents: 78
- To manage your account: 78
- To upgrade your account: 78
- Add or edit notes 79
- To delete a note: 80
- To mark-up text: 81
- To delete mark-up: 81
- To edit mark-up properties: 81
- To reply to an annotation: 81
- To delete a mark-up: 82
- To add a free-form drawing: 83
- To delete a drawing: 84
- Text boxes and call outs 85
- To delete a text box: 86
- Add a Stamp 87
- Manage stamps: 88
- To calibrate Measure: 89
- To measure distance: 89
- To measure area: 89
- To measure perimeter: 90
- Measure tool preferences: 90
- Whiteout 91
- Attach files as annotations 92
- Compare PDF Files 93
- Understanding the results: 94
- Manage and view comments 95
- Reply to a comment 96
- Sort comments 97
- Hide or show all comments 98
- Summarize comments 100
- Convert PDF Files 102
- Convert PDF to Microsoft Word 103
- Convert PDF to Image 106
- Convert PDF to Rich Text 107
- Convert PDF to plain text 108
- Headers and Footers 109
- Page Layout 109
- Advanced Text Recovery 110
- Take a snapshot 112
- Extract all images 113
- Working with forms 114
- Fill-out and save forms 115
- Using your webcam 116
- Using your keyboard: 116
- To manage your signatures: 117
- Forms preferences 118
- To edit form preferences: 118
- Form design 119
- Form field controls 120
- Form field attributes 121
- Create a text field 123
- Create a check box field 124
- Create a radio button field 125
- Create a combo box field 126
- Create a list box field 127
- Create a button field 128
- Create multiple fields 130
- Set tab order 131
- Align form fields to a grid 133
- Import and export form data 135
- Reset form data 136
- Submit form data 137
- Show or hide fields 138
- Calculate field data 139
- JavaScript 140
- Locate JavaScripts 141
- Copy and paste JavaScripts 142
- Document level JavaScript 144
- To write a calculation script 145
- Use the JavaScript console 147
- To open the Output pane: 148
- Supported JavaScript Objects 149
- App object 150
- Color object 151
- Console object 152
- Event object 153
- Field object 154
- Global object 157
- Identity object 158
- Link object 159
- This object 160
- Util object 162
- OCG object 163
- Related information 164
- Add or edit text 165
- To edit text: 166
- Move text 166
- Flatten text 166
- Headers and footers 168
- Watermarks and backgrounds 170
- Bates Numbers 172
- Attach a file 173
- Insert an image 175
- Extract an image 176
- Delete an image 177
- Edit images 178
- Resize and crop images 179
- Change image color space 180
- Replace images 181
- Optimize a PDF file 182
- Image optimization settings 183
- As close to original 184
- Leave images as is 184
- Document properties 185
- Document security 187
- 172 ©Nitro 188
- Nitro Pro 9 - User Guide 188
- Initial View properties 189
- Redaction 190
- Remove a redaction mark 191
- Apply Redactions 191
- Redaction Codes 192
- Search and Redact 193
- Remove metadata 194
- Add a link 196
- Automatic page number links 197
- Edit a link 198
- Create web links from URLs 200
- To create keyword links: 201
- Bookmarks 202
- View and use bookmarks 203
- Create a bookmark 204
- Bookmark selection attributes 205
- Using Text Masks 206
- Edit a bookmark 209
- To group or nest bookmarks: 210
- Security 211
- Permission settings 212
- Password security 213
- Certificate security 214
- Security profiles 215
- JavaScript security 216
- Digital IDs 217
- Manage Digital IDs 218
- Manage trusted contacts 219
- Digital signatures 220
- Digitally sign a document 221
- The Signatures pane 223
- Status icons for PDF document 223
- Certify PDF files 225
- Digital signature timestamp 227
- Partner Plugins 228
- Evernote 229
- Customize the user interface 230
- The Quick Access Toolbar 231
- 216 ©Nitro 232
- Minimize the Ribbon 233
- Combine files to PDF 235
- Assemble pages 236
- Crop or resize pages 237
- Rotate pages 238
- Extract pages 239
- Delete pages 240
- Reorder pages 241
- Insert pages 242
- Split pages 243
- Split into groups of pages 244
- Split into bookmarks 245
- Split by page ranges 246
- Accessibility 248
- Print PDF documents 249
- Send PDF documents by email 251
- Undo and Redo actions 252
- Preferences 253
- Compare PDF Visual Compare 254
- Compare PDF Content Compare 254
- Conversion Excel 254
- Conversion Extract images 254
- Conversion Plain text 255
- Identity 257
- Internet Access 257
- Notifications 258
- Page View 259
- Plugin Manager 259
- QuickSign 259
- Spell Check 259
- Units and Grid 259
- 244 ©Nitro 260
- Obtaining help 261
- Crash AutoRecover 262
- Product Tour 263
- Support Tools 264
- Appendix 265
- Examples 266
- Print options 267
- Embedded fonts 268
- Licensing and activation 269
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